2. Critical steps in information management
- Watch closely for signs of possible disasters (e.g. early warning systems, weather reports, political events).
- Alert CI and any other stakeholders about a possible emergency, by completing the Alert format and sending it to CI – CEG.
- Begin sending situation reports after the initial emergency alert and establish a system to deliver regular sitreps(timing as agreed with the CCG and reviewed as the emergency evolves .
- Put in place internal information management systems.
- Ensure information needs of the CARE International federation are met.
- Nominate staff member/s to manage enquiries (IMO for information enquiries, Communications Officer for media inquiries) and share their details with CEG and Lead Members.
- Provide information required to support media liaison, communication and fundraising work (refer also to Chapter 13 Media).
- Ensure that the Information Management Officer manages meeting attendance and information distribution.
- Share key and relevant information about CARE and CARE’s programmes with communities, local government, donors, peer agencies and Humanitarian Information Centres (HICs).
- Archive and create backup files of all reports, documentation and correspondence.
- Ensure telecommunications and IT infrastructure is adequate to support effective information management.
- Set up an emergency operations room.
- If adequate information management cannot be put in place in the country, establish a system of remote support.