9.1 Assessment team logistics and administration support checklist

• Are transport arrangements confirmed for the entire assessment?
• What back-up transport options are available in case of emergency?
• Do transport options have necessary safety equipment, including CARE marking if appropriate? Refer to the Safety and Security Chapter

• Has a communications schedule been agreed between the head office and the assessment team?
• Do all team members have adequate communications equipment and training?
• Are back-up communications systems available?
• Are all assessment team members briefed on the process and have phone numbers to call in a crisis?

• Has accommodation been confirmed for team members?
• Has the team been provided with sleeping equipment?
• Have gender-sensitive considerations been made for accommodation?
• Will meals be available for the team in the disaster area? If potentially no, then has the team been given meal provisions?

• Have team members been provided with an appropriate level of cash?
• Who will manage team expenses and cash handling?
• Have adequate safety considerations been taken into account to ensure that cash handling does not put the team at risk? (Refer to Chapter 17 Finance, section 4 Cash and cash equivalents control procedures.)

travel permissions

• Do all team members have visas required to enter the country? Are support letters and other forms required?
• Does the team have all necessary travel permissions and documentation to travel to the disaster-affected areas and any restricted areas along the way?
• Do the travel permissions cover any vehicles the team will be using?

• Are all team members-including both national and international staff-covered by insurance before entering the emergency zone?
• Does notice have to be given the insurance company before deployment to activate the insurance?

• Is adequate interpreting capacity available to support assessment team members with interviews and data collection?
• Does the team have access to female interpreters to assist with interviewing women?
• Have interpreters been trained and tested?

• Has the team been provided with appropriate:

• safety equipment including first aid kits, fire extinguishers, maps, telecommunications equipment, identification flags, torch, power bank, etc.?
• office equipment including laptops, portable printer, business cards, cashbox, paper, etc.?
• personal equipment and supplies?
• CARE identification cards, insurance details and important contact details?

• Refer also to Annex 4.20 Assessment team equipment list.

• Share the security manual with the team.
• Give a brief of the security situation on the country and disaster.
• Present a brief on security-related standard operations procedures (SOPs) for the assessment mission.